Business document types

Table 1. Business document types
Business document Description Note
Invoice A business document under which a supplier charges a buyer for transaction(s) and which contains an itemized list of goods and services bought. Typically contains at least the following elements:
  • Unique reference number
  • Date of issuing the invoice
  • Relevant tax payments, such as GST and VAT
  • Name, details, and contact address of the supplier
  • Name, details, and contact address of the buyer
  • Date on which the good or service was sold or delivered
  • Unit price of the goods or service
Credit note An invoice that indicates a credit amount owed by the supplier.
Purchase order A business document which specifies needed goods or services and represents an agreement between buyer and supplier. Typically contains the following header data elements:
  • Purchase order number
  • Order date
  • Recipient
  • Delivery and invoicing addresses
Basware consultants can set up business rules for invoices that have been created from purchase orders. Business rules increase the accuracy of matching your invoices, and prevent suppliers from over-invoicing your organization.
Order change/cancellation A purchase order message from a buyer, which is used to modify or cancel an existing purchase order.